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Zoom -- Managing Users, Privacy, and Security Measures

Good Steps You Can Take to Be More Secure

There are several easy steps you can take, all optional, to increase privacy and security.

Enabling these features with a class or a large meeting will make it more difficult for students to enter.

  • Assign passwords in meetings with Drexel & non-Drexel people 
    or require Drexel authentication     if the meeting is all Drexel faculty/staff/students.
    Drexel authentication means only Drexel Zoom account users can join.
    Passwords allow Drexel & non-Drexel people to join the Zoom meeting, if they have the password.

  • Turn on Enable Waiting Room.
    You will have to allow attendees in as they arrive.
    Great for office hours.
    Login to https://drexel.zoom.us > click "Sign In Standard" > "Meetings" >
    "Schedule a Meeting" > "Waiting Room" > "Save."

  • Turn off Join Before Host (if you are not using Waiting Room).
    Login to https://drexel.zoom.us > click "Sign In Standard" > "Meetings" >
    "Schedule a Meeting" > "Show" next to "Options" at bottom >
    uncheck "Allow participants to join anytime" > "Save."

  • Turn off Automatically Record to the Cloud.

    For individual meetings:
    Login to https://drexel.zoom.us > click "Sign In Standard" > "Meetings" >
    "Schedule a Meeting" > "Show" next to "Options" at bottom >
    uncheck "Automatically record meeting" > "Save."

    For all meetings:
    Login to https://drexel.zoom.us > click "Sign In Standard" > "Settings" >
    click toggle right/blue for "Automatic Recordings."

  • Restrict screen sharing to host.

    Login to https://drexel.zoom.us > click "Sign In Standard" > "Meetings" >
    search for "Screen sharing" > "Host Only" for both options > "Save."
    Revert back later if needed for future meetings.

  • Do NOT use your "Personal Room" for most meetings. 
    Just for meetings with co-workers of less than handful of people.

  • Direct Drexel students/staff/faculty to ensure they are logged in to Drexel Zoom Pro account.
    Zoom -- SSO Single Sign-On and Host Sign-In

Other optional settings are at:

  • Login to https://drexel.zoom.us > click "Sign In Standard" > "Meetings" > "Schedule a meeting."
    Click "Save" at bottom to save settings.

  • Login to https://drexel.zoom.us > click "Sign In Standard" > "Meetings" > "Personal Room" > "Edit."
    Set settings for  your personal meeting id room.
    Click "Save" at bottom to save settings.

  • Login to https://drexel.zoom.us > click "Sign In Standard" > "Settings."
    Settings here are auto-saved instantly when changed.

Very Large Meetings -- Webinars

Managing Users and Kicking Out Troublesome Participants

The following webpage explains how to manage participants, including removing participants.

Lock the Zoom Meeting after 5-10 Minutes 

This is another highly recommended step, especially for classes.

Helpful Video

To do this, when you are Host in a Zoom Meeting:

  • Click "Manage Participants" > "More" > "Lock Meeting".
  • OR SEE NEXT SECTION FOR EASIER WAY TO LOCK ROOMS.

Zoom Security Icon in Meeting

Zoom Security Icon Lock Room v2.png
The Security icon lets you "Lock Meeting" and "Enable Waiting Room,"
or control if students/participants can Share Screen, Chat, & Rename Themselves.

Update the Zoom Application

Think for 2 Seconds Before You Click That Zoom Link

  • Never click Zoom or other links if the email address or message, or links look at all strange.
  • ALL Drexel Zoom links should start with: 
    https://drexel.zoom.us
    **NOT*& https://zoom1.us or https://dr3xel.zoom.us , etc.

HIPAA Private Mode

If you need to be concerned about HIPAA.


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