PowerPoint -- Embedding Audio and Video

Introduction

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Generally, we recommend you simply use a screen recorder and make a single video stored in Kaltura or Drexel Streams rather than embed audio or video files in a PowerPoint file, and add the PowerPoint file to your Bb Learn course shell, to conserve server storage space/costs.

But you can embed/record audio and video files in a PowerPoint file.

Record or Embed Audio

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1. Open up the PowerPoint file, and/or create a new PowerPoint file.
2. Click the "Insert" tab at the top left of the PowerPoint window.
3. Click the "Audio" icon on the right side of the gray toolbar.
4. If you already have the audio files (1 for each slide), click "Audio from File," and select/open the audio file.
5. If you still need to record the audio for each slide, click "Record Audio."
   1. For "Name," enter the slide number and course number and subject code.
      1. For example: "INFO 630 S2" (without quotes).
   2. Click the red record circle icon to start recording.
   3. Click the square icon to stop recording.
   4. Click the triangle icon to play the recording.
   5. There is no editing.
   6. When finished recording the audio for this slide, click "Insert."
6. Now move the speaker icon where you wish on the slide.
   1. Top right or bottom right are generally good ideas.
7. Save the PowerPoint file. 
   1. You don't want to lose anything here.
8. Navigate to the next slide, and repeat steps 2-8 above.

Record or Embed Video

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If you are not doing anything except showing the slide, please simply record audio instead.

This saves on storage space/costs, and this makes it easier for students to download the PowerPoint file.

Otherwise, here is how to embed video in PowerPoint.

Windows

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If you need to record video in Windows for a slide:

1. Open up the PowerPoint file, and/or create a new PowerPoint file.
2. Click the "Insert" tab at the top left of the PowerPoint window.
3. Click the "Screen Recording" option.
4. Drag/drop with your mouse's pointer from the top left to the bottom right over the area of the screen to record.
5. Click the red record circle icon to start recording.
6. To stop, either:
   1. Press Windows key + Shift + Q.
   2. Hover your mouse pointer at the very top of the computer display.
      1. A pop-up window will appear.
      2. Click the square icon to stop recording.
7. Resize/reposition the video player window.
8. Save the PowerPoint file. 
   1. You don't want to lose anything here.
9. Navigate to the next slide, and repeat steps 2-8 above.

Mac

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If you need to record video on a Mac for a slide, we recommend using QuickTime's screen recording feature to record the video, then the free Handbrake video converter to convert the video file to mp4 or m4v format, then embedding the mp4 or m4v video file to the slide.

For how to use QuickTime's screen recording feature (do not upload the video to Kaltura/Drexel Streams), see the webpage below.

• QuickTime -- Screen Recording Instructions

For how to use Handbrake, see the following webpage(s).

• http://drexel.edu/it/help/a-z/handbrake/
  • Note, when converting a video file, we recommend first timers select "Fast 1080p30" in the right panel before hitting the "Start" green circled triangle icon.
  • The official Handbrake documentatin wepbage is found here. Drexel ITG's link may be broken.
    • https://handbrake.fr/docs/en/1.0.0/

To embed a video file in a PowerPoint slide on a Mac:

1. Open up the PowerPoint file, and/or create a new PowerPoint file.
2. Click the "Insert" tab at the top left of the PowerPoint window.
3. Click the "Video" icon on the right side of the gray toolbar.
4. Click "Movie from File."
5. Find/open/select the video you created, and embed it in the slide.
6. Resize/reposition the video on the slide.
   1. Top right or bottom right are generally good ideas.
   2. Or create a separate slide for just the video.
7. Save the PowerPoint file. 
   1. You don't want to lose anything here.
8. Navigate to the next slide, and repeat steps 2-7 above.

Captioning

Providing captioning for videos you create is highly recommended.

See Captions.